The following attendee terms and conditions (these “Terms”)
govern your registration and participation in BC Doctors of Optometry’s annual
conference (the “Conference”). By clicking the "I accept" or "Submit" button during the
registration process, or by attending or participating in the Conference in any capacity,
you accept and agree to be bound by these Terms. You also represent that you have read
and understood and agreed to these Terms, which form a legal contract between the BC
Doctors of Optometry ("BCDO"), its affiliates, subsidiaries, agents and service providers
and you, the registered attendee and/or participant (“you”).
If you are registering on behalf of another person, it is your responsibility to ensure that
the individual attending is aware of these Terms and accepts them, and by completing
the registration you are warranting that you have made the attendee aware of these Terms
and that they have accepted these Terms.
The applicable fees for attending the Conference (the “Fees”) are stated in Canadian dollars (CAD) and subject to a 5% Goods and Services Tax (GST), which will be added to the total amount payable. All Fees must be paid in full at the time of registration to confirm your participation. If payment is insufficient or declined for any reason, BCDO reserves the right to deny you entry to the Conference and does not accept liability for such refusal. Payment may be made as follows:
(a) Early Bird Eligibility
(b) Early Bird Draw
To cancel your registration, you must notify BCDO by email to conference@optometrists.bc.ca. Cancellations received on or before March 28, 2025 will qualify for a full refund of the registration Fees. Cancellations submitted after March 28, 2025, are not eligible for any refund. Refunds will be processed within a reasonable time from receipt of the cancellation request. Refund eligibility is based on the date the written cancellation is received, not the date the cancellation is sent.
Optometrists
You will be asked to complete a course evaluation for each session you attend. Evaluations will be sent to you by email at the end of the Conference. Your CE certificates will be emailed to you within six to eight (6–8) weeks after the Conference. If you provided your OE Tracker number during registration, your credits will also be submitted to ARBO. Please allow four to six (4–6) weeks for ARBO to process the OE Tracker submissions. It is your responsibility to provide the correct OE Tracker number when registering. While BCDO uploads the credits to OE Tracker, you should retain your certificate, as maintaining your continuing education records for reporting to your college or licensing authority is your responsibility.
Optometric Assistants & Opticians
You will be asked to complete an evaluation for each session you attend. The evaluations will be sent to the email address you provided at registration at the end of the Conference. CE verification certificates will be sent to you by email or made available on the Conference website within 6–8 weeks after the Conference. It is your responsibility to file your CE credits with your college or licensing authority. You must retain your CE certificate, maintaining your continuing education records for reporting purposes remains your responsibility.
Course notes, if provided by session speakers, will be accessible through the Conference web platform or mobile app at the beginning of the Conference. You are encouraged to download or review these notes prior to attending sessions. If you encounter any issues accessing the course notes or require assistance with the web platform or app, please contact the Conference support team at conference@optometrists.bc.ca. Please note that not all sessions may include course notes, as their availability depends on the speaker. Course notes, where provided, are intended for personal use only and may not be shared, distributed, or reproduced without the speaker’s explicit permission.
BCDO reserves the right to take any security measures that it deems necessary to increase the safety of attendees and exhibitors, which may be implemented without prior notice. You should not leave bags or other property unattended. Any unattended property may be removed from the Conference venue at BCDO’s discretion, and BCDO will not be responsible for any loss or damage of any kind resulting from such removal.
BCDO will comply with all BC Ministry of Health guidelines, as appropriate, in addition to national and local guidelines to ensure a safe, controlled environment for everyone. As an attendee, you expressly agree to fully comply with applicable health and safety measures and protocols for attendance at the Conference.
BCDO reserves the right to refuse admission to, or to eject, any person whose conduct is disorderly, disruptive, harassing, vulgar, obscene, indecent, defamatory, hateful, or otherwise offensive. This includes, but is not limited to, conduct involving disparaging statements or opinions regarding race, gender, or ethnic background, or any failure to follow BCDO’s rules or directions. Such determinations will be made solely at BCDO’s discretion.
The Event schedule and speakers is subject to change without notice. BCDO does not guarantee the attendance of any speaker, or that any scheduled event will take place. BCDO will not be liable and no reimbursement will be made in the Conference of a cancellation or modification of times, dates, sessions or speakers. BCDO recommends you visit the Conference website for speaker and schedule changes as well as other important updates.
BCDO reserves the right to cancel the Conference by providing email notice to you at least twenty-one (21) calendar days before the first day of the Conference for any reason. Additionally, if, in the sole opinion of BCDO, the venue becomes unfit or unavailable for occupancy, or if the Conference is substantially interfered with due to circumstances beyond BCDO’s control—including, but not limited to, picketing, strike, embargo, injunction, act of war, act of God, fire, or actions by provincial or federal government agencies—BCDO may cancel the Conference at any time.
BCDO’s liability is strictly limited to a refund of the Fees already paid by you at the time of cancellation. Any additional costs incurred by you, such as airline tickets, hotel accommodations, or penalties, are solely your responsibility and will not be reimbursed by BCDO.
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